Visitor Management

Welcome Guests.
Block Threats.
All in One Tap.

Ruvna Visitor Management screens every visitor against live watchlists, issues instant digital passes, and streams real-time presence data into your daily and emergency workflows—so your front office never sacrifices warmth for world-class security.

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Streamline Visitor Registration

Faster, smoother, and simpler arrivals.

Let guests self-register on an iPad or get a friendly hand-off at the desk. Either way, every visit is screened, logged, and visible in Ruvna within seconds.

License scanning

One-tap license scan auto-fills the form—no typing, no typos.

Kiosk with ID Scanning

Smart badges

Print badges directly from Ruvna, complete with the visitor's photo, name, arrival and departure times, and your school's logo.

Visitor badge

Instant headshots, future-proof records.

Snap a photo once; tie it to every return visit and your emergency roster.

Custom-fit entry forms

Collect exactly what policy—and your lawyers—require, nothing you don’t.

Beyond Basic Visitor Management

Visitor management that adapts to your needs—from daily operations to emergency response. Our comprehensive system integrates seamlessly within Ruvna's platform to deliver advanced capabilities other solutions simply can't match.

Integrated with Accountability

Instantly see every checked-in visitor across all buildings during emergencies, with automatic integration into your accountability reports.

Comprehensive Visitor History

Detailed audit trail of every visitor interaction, from check-in to departure, with searchable records for investigations and compliance.

Live Campus Visibility

Real-time dashboard showing current visitor status across your entire campus, so you always know who's where.

Scheduled Visits

Pre-register expected visitors and streamline their arrival with automated background checks and pre-approved access.

Emergency Self Check-In

During emergencies, visitors receive secure one-time links to check themselves in remotely—no apps, accounts, or passwords required.

Automatic Host Alerts

Staff receive instant notifications when their expected visitors arrive, eliminating front desk interruptions and missed connections.

Get started with Ruvna

See how you can make your school safer with Ruvna's integrated Accountability and Visitor Management system.

Schedule a demo with our team
Optional Add-On

Visitor Verification

Two powerful features that work together to keep your school safe while maintaining a welcoming atmosphere. Screen every visitor with comprehensive background checks, then give your frequent guests frictionless access with personalized digital passes.

Background Checks

Comprehensive Protection Without the Hassle

Keep your school community safe with intelligent screening that works behind the scenes. Our advanced background check system cross-references visitor information against comprehensive databases from all 50 states, giving you peace of mind without slowing down your day.

Advanced Screening

Instant cross-reference with comprehensive databases from all 50 states—no waiting, no gaps in coverage.

Discretion in Mind

Seamless protection that maintains your school's welcoming atmosphere. Security that works invisibly.

Fits Into Processes

Run checks in advance or at check-in. Your choice, your workflow—we adapt to how you work best.

Background check

Trusted Visitors

Frictionless Entry for Familiar Faces

After a one-time setup and background check approval, your frequent visitors receive a personalized digital pass that they can use for all future visits. No more repetitive form filling - just a quick scan and they're checked in.

Dramatically faster check-ins

Trusted visitors scan their QR code at your kiosk and they're immediately recognized.

Reduced admin workload

Front office staff spend less time managing routine check-ins and can focus on other priorities.

Ready to Transform Your School's Safety?

Don't miss this opportunity to enhance your school's security and efficiency. Schedule your personalized demo today and take the first step towards comprehensive school safety management.

Get Started with Ruvna

Frequently Asked Questions

Don't see your question listed here? Get in touch with our team and we'll be happy to help.

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Is Visitor Management really free?

Yes, VM is now included at no extra cost for all schools with an Accountability subscription.

Can I use Visitor Management as a standalone product?

No, VM is designed to work seamlessly with our Accountability system for enhanced safety and efficiency.

How does VM integration benefit my school?

The integration provides real-time visitor tracking during emergencies, comprehensive logs, and improved communication capabilities, all while respecting your school's unique culture.

What support do you offer during implementation?

Our team provides full support and training to ensure a smooth transition and effective use of the system.

Which printer/printers are supported for badge printing?

Badge printing in Ruvna Visitor Management is compatible with the Dymo LabelWriter 450 and Dymo LabelWriter 550, and is available via the browser.

What are the hardware requirements for self-serve visitor kiosks?

An iPad running iPadOS 15 or later with the latest version of the Ruvna Kiosk app installed.