Visitor management for modern schools

Effortlessly control and track visitor access for enhanced campus security and peace of mind.

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Important Update

We're excited to announce that Ruvna's Visitor Management system is now available completely free of charge for all schools with an Accountability subscription! This integration creates an all-in-one platform that keeps your community safe, families informed, and students accounted for.

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Streamline Visitor Registration

Faster, smoother, and simpler visitor arrivals.

Enable visitors to effortlessly register themselves using iPads equipped with the Ruvna Kiosk app, seek assistance from a staff member at reception, or opt for a blend of both methods for added flexibility and convenience.

License Scanning

Visitors can quickly scan their driver's license for faster processing.

Kiosk with ID Scanning

Personalized Visitor Badges

Print badges directly from Ruvna, complete with the visitor's photo, name, arrival and departure times, and your school's logo.

Visitor badge

Photo Capture

Take and store photos of visitors for enhanced security.

Customizable Form

Choose the details you want to gather from each visitor.

Enhanced Safety Features

Our VM system seamlessly integrates with Ruvna's Accountability platform, providing valuable tools for both routine operations and emergency situations:

Real-time Active Visitor Tracking

During drills or emergencies, checked-in visitors automatically appear in Accountability.

Comprehensive Visitor Logs

Maintain detailed logs of all visitor activity for administrative review and security audits.

Real-time Check-ins

Quickly account for visitors already on campus.

Visitor Flagging

Easily mark and track specific visitors as needed.

Individual Communication

Send targeted text messages to visitors for status updates.

Mass Notification

Quickly send bulk text messages to all visitors with valid mobile numbers.

What School Leaders Are Saying

The safest schools rely on Ruvna

"Without Ruvna, I do not know how we could have possibly tracked the safety of everyone while also being able to send messages to all of the adults involved to stay organized."

Kevin J

Dean of Students, Xavier College Prep

"Our unexpected fire drill last Friday was completed in 4 minutes - and this was at lunchtime and with a large group of non students and parents on campus!"

Celeste C

Principal, St. Mary's Elementary

Optional Add-On

Background Checks

Ruvna's background checks feature is an integral part of ensuring the safety and security of your school community.

Advanced Screening

Cross-reference visitor information with comprehensive databases.

Discretion in Mind

Add protection without compromising your school's welcoming atmosphere.

Potential Match Alerts

Get notified of potential matches for manual review.

Fits Into Processes

Conduct checks in advance or at the point of check-in.

Background check

Frequently Asked Questions

Don't see your question listed here? Get in touch with our team and we'll be happy to help.

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Is Visitor Management really free?

Yes, VM is now included at no extra cost for all schools with an Accountability subscription.

Can I use Visitor Management as a standalone product?

No, VM is designed to work seamlessly with our Accountability system for enhanced safety and efficiency.

How does VM integration benefit my school?

The integration provides real-time visitor tracking during emergencies, comprehensive logs, and improved communication capabilities, all while respecting your school's unique culture.

What support do you offer during implementation?

Our team provides full support and training to ensure a smooth transition and effective use of the system.

Which printer/printers are supported for badge printing?

Badge printing in Ruvna Visitor Management is compatible with the Dymo LabelWriter 450 and Dymo LabelWriter 550, and is available via the browser.

What are the hardware requirements for self-serve visitor kiosks?

An iPad running iPadOS 15 or later with the latest version of the Ruvna Kiosk app installed.

Ready to Transform Your School's Safety?

Don't miss this opportunity to enhance your school's security and efficiency. Schedule your personalized demo today and take the first step towards comprehensive school safety management.

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